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IndiaTax & ComplianceUpdated: Sep 13, 2026
Direct Answer
To reconcile missing deposits, cross-reference your cash book or accounting ledger receipts with the bank statement credits. Unmatched ledger entries are often due to uncleared cheques, payment gateway transit delays, or cash deposited but not yet credited by the bank.
Why Deposits Go Missing
Missing deposits occur when money recorded as received in your books hasn't appeared in your bank statement. Common reasons include:
- Transit Delays: Payment gateways (Razorpay, Stripe) take T+2 or T+3 days to settle.
- Cheque Clearing: Cheques deposited at month-end may only clear in the next month.
- :Cash Deposits:* Cash deposited via ATMs after banking hours might reflect the next working day.
Practical Steps to Reconcile
- Identify Timing Differences: Compare the dates of receipts in your ledger with bank credits. Look for amounts that match exactly but are offset by a few days.
- Review Payment Gateway Dashboards: Export settlement reports from your payment processors to trace batch payouts against individual sales invoices.
- Create a Bank Reconciliation Statement (BRS): Document the unmatched deposits as 'Cheques deposited but not yet cleared' or 'Remittances in transit' to explain the difference between the bank balance and book balance.
Prefiler's Solution
Prefiler automatically detects timing differences and transit delays by matching gateway settlement batches and identifying recurring latency patterns, drastically reducing manual BRS preparation time.